Capacities

German AI-powered knowledge management and note-taking for connected thinking

Robin AI

UK-incorporated AI contract management platform built for legal compliance workflows

Capacities

Strong

17/25

Robin AI

Strong

20/25

Score Breakdown

DimensionCapacitiesRobin AI

Data Residency

Where is your data stored and processed?

Capacities: Core data hosted in Germany; AI features route through OpenAI with zero-retention API option

Robin AI: Data hosted in UK data centres. UK data residency is appropriate for British organisations and for EU entities under the EU-UK adequacy decision. No US data processing involved in core platform operations.

4/5

Core data hosted in Germany; AI features route through OpenAI with zero-retention API option

4/5

Data hosted in UK data centres. UK data residency is appropriate for British organisations and for EU entities under the EU-UK adequacy decision. No US data processing involved in core platform operations.

Legal Jurisdiction

Which laws govern the company and your data?

Capacities: German GmbH, EU-incorporated, no US parent entity, German law applies

Robin AI: Incorporated in England and Wales under UK law. Regulated by ICO under UK GDPR. Post-Brexit jurisdiction: the EU-UK adequacy decision permits data flows from EU to UK, though businesses should monitor adequacy decision status. No CLOUD Act exposure.

5/5

German GmbH, EU-incorporated, no US parent entity, German law applies

4/5

Incorporated in England and Wales under UK law. Regulated by ICO under UK GDPR. Post-Brexit jurisdiction: the EU-UK adequacy decision permits data flows from EU to UK, though businesses should monitor adequacy decision status. No CLOUD Act exposure.

Data Retention & Training

Is your data used for model training?

Capacities: No training on user data; AI layer uses OpenAI zero-retention API; core data under customer control

Robin AI: Explicit policy of not training on customer contract data without consent. Configurable data retention and deletion workflows. Strong alignment with attorney-client privilege requirements and GDPR data minimisation principles.

4/5

No training on user data; AI layer uses OpenAI zero-retention API; core data under customer control

5/5

Explicit policy of not training on customer contract data without consent. Configurable data retention and deletion workflows. Strong alignment with attorney-client privilege requirements and GDPR data minimisation principles.

Certifications

ISO 27001, SOC 2, Cyber Essentials, etc.

Capacities: GDPR-compliant with DPA available; no ISO 27001 or SOC 2 as a small bootstrapped team

Robin AI: Holds ISO 27001 and Cyber Essentials Plus. Cyber Essentials Plus is the UK government-endorsed cybersecurity certification, appropriate for public sector and regulated industry engagements. SOC 2 Type II would strengthen the posture for international enterprise buyers.

1/5

GDPR-compliant with DPA available; no ISO 27001 or SOC 2 as a small bootstrapped team

3/5

Holds ISO 27001 and Cyber Essentials Plus. Cyber Essentials Plus is the UK government-endorsed cybersecurity certification, appropriate for public sector and regulated industry engagements. SOC 2 Type II would strengthen the posture for international enterprise buyers.

Regulatory Fit

Suitability for regulated industries and professional services

Capacities: Good for EU professionals and SMEs; limited enterprise controls restrict regulated-sector suitability

Robin AI: Excellent fit for UK law firms, in-house teams, and financial services legal departments. ISO 27001 and Cyber Essentials Plus meet common procurement requirements for UK regulated organisations. GDPR-compliant DPA available. EU organisations should verify adequacy decision continuity.

3/5

Good for EU professionals and SMEs; limited enterprise controls restrict regulated-sector suitability

4/5

Excellent fit for UK law firms, in-house teams, and financial services legal departments. ISO 27001 and Cyber Essentials Plus meet common procurement requirements for UK regulated organisations. GDPR-compliant DPA available. EU organisations should verify adequacy decision continuity.

Total Score

17/25

20/25

Best For

Capacities

Best for EU-headquartered organisations needing maximum data sovereignty; privacy-conscious teams who need strong data retention controls; teams on a tight budget.

Robin AI

Best for EU-headquartered organisations needing maximum data sovereignty; regulated industries (ICO, SRA); privacy-conscious teams who need strong data retention controls; enterprises requiring SSO integration.

Detailed Comparison

Capacities vs Robin AI: Trust & Compliance Comparison

Capacities (Capacities, DE) scores 17/25 overall with a Silver (Strong) trust badge. German AI-powered knowledge management and note-taking for connected thinking. Robin AI (Robin AI, GB) scores 20/25 with a Silver (Strong) trust badge. UK-incorporated AI contract management platform built for legal compliance workflows.

Dimension-by-Dimension Breakdown

#### Data Residency

Both score equally at 4/5.

●Capacities (4/5): Core data hosted in Germany; AI features route through OpenAI with zero-retention API option

●Robin AI (4/5): Data hosted in UK data centres. UK data residency is appropriate for British organisations and for EU entities under the EU-UK adequacy decision. No US data processing involved in core platform operations.

#### Legal Jurisdiction

Capacities leads with 5/5 vs 4/5.

●Capacities (5/5): German GmbH, EU-incorporated, no US parent entity, German law applies

●Robin AI (4/5): Incorporated in England and Wales under UK law. Regulated by ICO under UK GDPR. Post-Brexit jurisdiction: the EU-UK adequacy decision permits data flows from EU to UK, though businesses should monitor adequacy decision status. No CLOUD Act exposure.

#### Data Retention & Training

Robin AI leads with 5/5 vs 4/5.

●Capacities (4/5): No training on user data; AI layer uses OpenAI zero-retention API; core data under customer control

●Robin AI (5/5): Explicit policy of not training on customer contract data without consent. Configurable data retention and deletion workflows. Strong alignment with attorney-client privilege requirements and GDPR data minimisation principles.

#### Certifications

Robin AI leads with 3/5 vs 1/5.

●Capacities (1/5): GDPR-compliant with DPA available; no ISO 27001 or SOC 2 as a small bootstrapped team

●Robin AI (3/5): Holds ISO 27001 and Cyber Essentials Plus. Cyber Essentials Plus is the UK government-endorsed cybersecurity certification, appropriate for public sector and regulated industry engagements. SOC 2 Type II would strengthen the posture for international enterprise buyers.

#### Regulatory Fit

Robin AI leads with 4/5 vs 3/5.

●Capacities (3/5): Good for EU professionals and SMEs; limited enterprise controls restrict regulated-sector suitability

●Robin AI (4/5): Excellent fit for UK law firms, in-house teams, and financial services legal departments. ISO 27001 and Cyber Essentials Plus meet common procurement requirements for UK regulated organisations. GDPR-compliant DPA available. EU organisations should verify adequacy decision continuity.

Certifications at a Glance

Certification	Capacities	Robin AI
Cyber Essentials Plus	No	Yes
GDPR	Yes	No
ISO 27001	No	Yes

Overall Verdict

Robin AI has a clear trust advantage, scoring 20/25 compared to Capacities's 17/25. Robin AI particularly excels in data retention & training, certifications, regulatory fit.

Frequently Asked Questions

Which is better for EU compliance, Capacities or Robin AI?

Capacities has a TrustKit score of 17/25 while Robin AI scores 20/25. Robin AI currently rates higher across data residency, legal jurisdiction, data retention, certifications, and regulatory fit.

How do Capacities and Robin AI compare on data residency?

Capacities scores 4/5 for data residency (Core data hosted in Germany; AI features route through OpenAI with zero-retention API option), while Robin AI scores 4/5 (Data hosted in UK data centres. UK data residency is appropriate for British organisations and for EU entities under the EU-UK adequacy decision. No US data processing involved in core platform operations.).

Are Capacities and Robin AI GDPR compliant?

Both tools are assessed across five compliance dimensions. Capacities has a regulatory fit score of 3/5 and Robin AI scores 4/5. Check the full comparison above for a detailed breakdown.

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